This Privacy Policy explains what personal data we may collect, how we use it, and what rights you have in relation to your data.

1. Who we are

The data controller is:

ROMANIUK STUDIO sp. z o.o.
Długa 29 street, 00-238 Warsaw
PL9522224387

For any questions regarding privacy or personal data, please contact us at:
info@romaniuk.studio

2. What personal data we collect

We may collect personal data when you:

• submit a project estimate request,

• contact us through the contact form,

• send us an email,

• communicate with us regarding a potential project, collaboration, or partnership,

• browse this website.

Depending on the context, this may include:

• name and surname,

• email address,

• phone number,

• company or studio name,

• project location,

• information about your garden, property, investment, or development,

• project preferences, budget range, timeline, or other details you choose to share,

• technical data such as IP address, browser type, device information, and cookie identifiers.

We only ask for information that helps us understand your enquiry and respond properly.

3. How we use your data

We may use your personal data to:

• respond to your enquiry,

• prepare an initial project estimate,

• understand the scope and context of a potential garden or landscape architecture project,

• communicate with you about our services,

• manage client and partner relationships,

• improve the clarity, performance, and usability of our website,

• protect the website from misuse, spam, or technical issues,

• comply with legal or accounting obligations, where applicable.

We do not sell your personal data.

4. Legal basis for processing

We process your personal data only when we have a valid legal basis under applicable data protection laws, including the GDPR.

Depending on the situation, we may process your data based on:

• your request before entering into a contract, when you contact us about a potential project or request an estimate,

• our legitimate interest, such as replying to enquiries, maintaining business communication, improving the website, or protecting our services,

• legal obligations, where we are required to keep certain information for accounting, tax, or regulatory reasons,

• your consent, for example where consent is required for certain cookies or marketing communication.

The GDPR includes principles such as transparency, purpose limitation, data minimisation, storage limitation, integrity, confidentiality, and accountability .

5. Project estimate forms

When you submit a project estimate request, we use the information you provide to understand the nature, scale, location, and possible scope of your project.

This information may include details about your property, planned garden, investment, preferred services, contact details, and other context relevant to preparing an initial response.

Submitting the form does not create a contractual obligation. It simply allows us to review your request and decide how best to respond.

6. Contact forms and email communication

When you contact us through the website or by email, we process the data you provide in order to answer your message and continue communication where appropriate.

We may keep this communication for a reasonable period if it is relevant to a potential project, partnership, legal obligation, or future reference.

7. Cookies and similar technologies

This website may use cookies or similar technologies to ensure proper website functionality, improve performance, understand how visitors use the website, and support embedded content or third-party tools.

Some cookies may be necessary for the website to function. Others, such as analytics or marketing cookies, may require your consent depending on applicable law.

You can manage cookies through your browser settings or, where available, through the cookie settings displayed on the website.

8. Third-party tools and service providers

We may use trusted third-party providers to operate this website, manage forms, store submissions, analyse website performance, or communicate with potential clients.

These providers may include, for example:

• website hosting and publishing platforms,

• form handling tools,

• email services,

• analytics tools,

• spam protection tools,

• cloud storage or workflow tools.

These providers may process personal data only as necessary to provide their services to us.

Before publication, this section should be updated with the actual tools used on the website, for example Framer, Google Sheets, Google Analytics, Meta Pixel, or any other integration.

9. International transfers

Romaniuk Studio may work with clients, partners, and service providers internationally.

Some third-party tools used to operate the website or manage communication may process data outside your country or outside the European Economic Area. Where required, we rely on appropriate safeguards to protect your personal data.

10. How long we keep your data

We keep personal data only for as long as necessary for the purpose for which it was collected.

In general:

• enquiry and contact form data may be kept for the time needed to respond and manage the relationship,

• project-related communication may be kept for the duration of the project and for a reasonable period afterwards,

• data required for legal, accounting, or tax purposes may be kept for the period required by law,

• analytics data may be kept according to the settings of the analytics provider.

When data is no longer needed, we delete it or anonymise it.

11. Your rights

Depending on applicable law, you may have the right to:

• access your personal data,

• correct inaccurate data,

• request deletion of your data,

• restrict the processing of your data,

• object to processing based on legitimate interest,

• withdraw consent where processing is based on consent,

• receive your data in a portable format,

• lodge a complaint with a data protection authority.

Under the GDPR, individuals have rights including access, rectification, erasure, restriction, portability, objection, and rights related to automated decision-making and profiling .

To exercise your rights, please contact us at:
info@romaniuk.studio

If you are in Poland, you also have the right to lodge a complaint with the President of the Personal Data Protection Office. UODO also notes that, where a Data Protection Officer is appointed, their contact details should be easily available .

12. Data security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.

However, no website or online communication method is completely secure. We encourage you not to send highly sensitive information through general website forms unless necessary.

13. Links to other websites

This website may contain links to external websites, social media profiles, publications, or third-party platforms.

We are not responsible for the privacy practices or content of those external websites. Please review their privacy policies before providing any personal data.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, tools, legal obligations, or internal processes.

The latest version will always be available on this page.